Quoting & Estimating · Built in Australia
Quoting Software: the Quote Sent Same-Day Is the Quote That Wins
Every night a quote sits unwritten, the customer is ringing someone else. AxiomBlue builds the quote from your price book in minutes — on your phone, at the job — gets it accepted online, and turns the yes into a scheduled job in one tap.
Quick answerQuoting software builds a professional quote from saved pricing instead of a blank page, sends it for online customer acceptance, and converts the accepted quote into a job with nothing re-typed. AxiomBlue is quoting software built in Australia — searchable price book, branded approval portal, GST applied automatically, and quote-to-job in one tap — from $29 AUD per seat per month with a free plan that has no time limit.
Most quotes still get built the slow way: at the kitchen table, after dinner, from a blank Word document and prices remembered off the top of a tired head. The job was winnable at 4pm in the customer's driveway. By the time the PDF lands three days later, they've had two other quotes and picked one. Quoting software attacks exactly that gap.
- Build a quote from your searchable price book in minutes — phone or desktop
- Customer accepts online in a branded portal — no printing, no phone tag
- GST applied automatically on every quote, carried through to the invoice
- Accepted quote becomes a scheduled job in one tap, nothing re-typed
- Automatic quote follow-ups via automation templates (Professional plan)
What is quoting software?
Quoting software builds a priced, branded, professional quote from saved data instead of a blank document, gets it in front of the customer for online acceptance, and hands the accepted quote to the next stage of the business — the job and the invoice — without anything being re-typed. The category replaces three fragile things at once: the from-scratch document, the prices-from-memory pricing, and the email-reply-or-phone-call acceptance process.
AxiomBlue's quoting sits inside its job management platform, which changes what a quote is: not a standalone PDF that gets filed, but the first stage of a job record. The pricing you quote becomes the estimate the job is measured against; the customer who accepts becomes the customer on the job; the scope you wrote becomes the scope the crew reads on site. That's the structural reason connected quoting beats a document tool — the quote has somewhere to go.
AxiomBlue quoting: the key facts
The checkable summary. Every row is expanded on this page.
| Key fact | AxiomBlue |
|---|---|
| Price | From $29 AUD per seat per month (Basic); $59 Professional |
| Free plan | No time limit, no credit card required |
| Quote building | Searchable price book; line items in a couple of taps |
| Customer acceptance | Online, in a branded customer portal — no login needed |
| GST | Applied automatically on every quote, carried to the invoice |
| Quote → job | One tap; customer, scope, and pricing carried across |
| Follow-ups | Automatic quote-chaser template (Professional plan) |
| Platform | Native iPhone & Android apps + the full platform in any web browser |
| Accounting sync | Two-way Xero sync; MYOB sync (on the resulting invoices) |
How does quoting software help you win more work?
Mainly by collapsing the time between "can you give us a price?" and a professional quote in the customer's inbox — because speed is the one quoting variable you fully control. You can't control a competitor's price. You can control whether your quote arrives while the customer is still engaged with the problem, or after they've had two others and gone cold. Quoting from a price book on your phone means the quote can leave the driveway when you do.
The second lever is friction on the yes. A quote that has to be printed, signed, scanned, or answered with a carefully worded email gives the customer a reason to put it off — and a put-off quote is where competitors live. In AxiomBlue the customer opens a branded portal and accepts on the spot, from their phone. The third lever is the follow-up: most unaccepted quotes aren't rejections, they're drift. On the Professional plan, an automation template nudges quotes that haven't been answered, politely and automatically, so "sent and forgotten" stops being a silent leak in the pipeline.
None of this is magic, and we won't invent a win-rate statistic for you. The logic is simply that the same quote, arriving days earlier, easier to accept, and actually followed up, wins more often than the identical quote without those three things.
How does a price book make quoting faster?
A price book turns quoting from writing into picking: your labour rates and standard materials live in a searchable list with descriptions and unit prices, so building a quote means selecting the items and setting quantities — a couple of taps per line instead of typing each one from memory. For the jobs you do every week, the whole quote is assembled faster than the old version took to format.
The quieter benefit is consistency. When prices are retyped from memory, the same job gets quoted three different ways by three different people — or by the same person on different amounts of sleep — and the cheap version is the one that eats your margin. With a price book, the price is decided once, calmly, and every quote after that uses it. When a supplier puts costs up, you update the book once and every future quote follows; there's no fleet of stale templates quietly quoting last year's copper prices.
How does online quote acceptance work?
The customer gets a link, opens the quote in a branded portal on any device, and accepts it right there — no login to create, nothing to print or scan. From your side, the quote's status updates the moment they do, and you're notified in the app, so "did they accept it yet?" is a glance instead of an awkward phone call. The acceptance is recorded against the quote, giving you a clean record of what was approved and when if scope questions come up later.
Acceptance friction is worth taking seriously because it lands on the customer, at the exact moment you most need them to act. Every step you make them do — find a printer, compose a reply, ring you back during work hours — is a chance for the yes to slip to "this weekend", and then to never. A tap in a portal is as small as a yes can get. And because that yes lands in the same system as your jobs, it's not just a signature — it's the starting gun for the work itself.
How is GST handled on quotes in Australia?
In AxiomBlue, GST is applied automatically on every quote — you price the work and the tax handling is simply correct, with the customer seeing a clear GST-inclusive picture of what they'll pay. There's no manual tax arithmetic when you're quoting from the driveway at 4pm, and no spreadsheet cell where the calculation quietly went wrong three templates ago.
Just as importantly, the GST treatment survives the quote. Because the accepted quote becomes the job and then the invoice inside the same system, what the customer approved is what they're billed — same lines, same tax handling — with no re-entry step in between where a tax code can be mistyped. The resulting invoice syncs two-way with Xero (MYOB sync is also available), so the books your accountant sees match the quotes your customers accepted. This is the practical difference between software built in Australia and software localised for it: GST is default behaviour, not a setting you hope was configured right.
What happens after the customer accepts?
The accepted quote becomes a job in one tap — customer, site, scope, and pricing carried straight across — and lands in the scheduling queue ready to drag onto the calendar. This is the moment standalone quoting tools fumble: the customer said yes to a PDF, and now somebody re-types the whole thing into whatever runs the actual work. Every re-typing is a chance for a line to go missing, and the missing line is always billable.
In AxiomBlue the quote also keeps working after conversion: the quoted amounts become the job's estimate, which is what the job's live estimated-versus-actual profit is measured against as hours and materials get logged. If the customer asks for extra work on site, it's raised as a variation with customer approval and flows into the final invoice — so the quote, the changes, and the bill stay one continuous, honest story. That end-to-end flow is the platform case made on the trade management software page.
Word documents and spreadsheets vs quoting software
The honest comparison is with what most trade businesses actually use: a Word or spreadsheet template that felt free, and a generic e-sign document tool if things got fancy. Here's where each option really lands.
| Word / spreadsheet template | AxiomBlue Connected quoting | Generic e-sign doc tool | |
|---|---|---|---|
| Time to build a standard quote | ✗ An evening job | ✓ Minutes, from the price book | ~ Still written from scratch first |
| Pricing consistency | ✗ From memory, varies by author | ✓ One price book, every quote | ✗ Whatever was typed in |
| GST handling | ~ A formula someone set up once | ✓ Automatic, carried to the invoice | ✗ Not its job |
| Customer acceptance | ✗ Email reply or phone tag | ✓ One tap in a branded portal | ✓ E-signature |
| Accepted quote becomes a job | ✗ Re-typed into another system | ✓ One tap, nothing re-typed | ✗ It's still just a signed PDF |
| Follow-up on silent quotes | ✗ Memory | ✓ Automatic chaser (Professional plan) | ~ Manual reminders |
Can you build a quote on your phone at the job?
Yes — quote from the free native iPhone or Android app, or from any phone browser where the complete platform runs, so the full quote editor works from the customer's driveway: search the price book, add the lines, check the GST-inclusive total, and send. The quote you build on your phone is the same object the office sees on the desktop. For a lot of jobs, that means quoting becomes something that happens at the site visit instead of a task the site visit creates.
That's also the honest answer to where the after-dinner quoting backlog goes: it stops existing. The quote written at 9pm doesn't get beaten by the competitor's price — it gets beaten by arriving second. Do it in the driveway, and it arrives first. The rest of the field-side workflow — timers, photos, variations, on-site invoicing — is covered in the job management app guide.
Quoting Software — Common Questions
Quoting software builds a professional quote from saved pricing instead of a blank document, sends it to the customer for online acceptance, and converts an accepted quote into a job or invoice without anything being re-typed. AxiomBlue is quoting software built in Australia, with a searchable price book, a branded customer portal for approval, and GST applied automatically on every quote.
Yes. AxiomBlue's free native iPhone and Android apps - and the full platform in any phone browser - let you build and send a complete quote from the customer's driveway: pull items from your price book, check the total, and send it before you drive away. The quote that arrives while the customer is still thinking about the problem beats the one that arrives next week.
Yes. The searchable price book stores your labour rates and materials with descriptions and unit prices, so line items go into a quote in a couple of taps instead of being typed from memory. Price it once, quote it forever - and when a supplier cost changes, you update the book, not every future quote.
Yes. AxiomBlue applies GST automatically on every quote, and the same treatment carries through to the invoice when the quote is accepted - no manual tax arithmetic and no re-entry step where a tax code can go wrong. AxiomBlue is built in Australia, so GST is default behaviour, not a regional setting.
The customer opens the quote in a branded portal and accepts it there - no login, no printing, no scanning. You get notified in the app the moment they do, the quote's status updates to Accepted, and it is ready to convert to a job or invoice with every line item and customer detail carried across.
Yes - one tap. The accepted quote becomes a job carrying the customer, site, scope, and pricing with it, ready to schedule. The estimate on the quote also becomes the baseline for the job's estimated-versus-actual profit tracking, so the number you quoted is the number the job is measured against.
AxiomBlue is $29 AUD per seat per month on the Basic plan, with quoting included alongside scheduling, job management, and invoicing - it is not a separate module. The Professional plan ($59 AUD per seat per month) adds automation templates including automatic quote follow-ups. There is a free plan with no time limit, and no credit card is required to start.
Send the Next Quote From the Driveway
Build your price book once, and the after-dinner quoting shift is over. Quote it at the job, watch the customer accept it on their phone, and tap once to make it real work.
No credit card required • Free plan, no time limit • Built in Australia