Get Paid Faster
Smart Invoicing & Payment Tracking
Stop chasing payments. Create professional invoices in seconds, send automatic reminders, and track every dollar — from first invoice to final payment — in one place built for Australian trade businesses.
For most trade businesses, getting paid is the hardest part. Invoices go out late, reminders get forgotten, and the aged receivables list grows longer every month. AxiomBlue fixes that by tying invoicing directly to your jobs and quotes — so the moment work is done, the invoice is ready.
- Convert completed jobs and accepted quotes to invoices with one click
- Send invoices by email with a secure online payment link attached
- Automated payment reminders on your schedule — no manual chasing
- Record full and partial payments across any payment method
- Aged receivables dashboard showing exactly who owes what and for how long
How do you invoice faster as a trade business?
The fastest invoice is the one you don't have to build from scratch. AxiomBlue pulls all the information from your job or quote directly into the invoice — customer details, line items, labour, materials — so the hard work is already done. You review, adjust if needed, and send. Most invoices take less than a minute.
One-Click Job Conversion
Convert any completed job to an invoice in a single click. Time logs, materials used, and any additional charges carry through automatically. No copy-paste, no double-entry.
Quote-to-Invoice
Accepted a quote? Convert it to an invoice instantly. Every line item, discount, and tax code copies across so your invoice matches exactly what the customer approved.
Batch Invoicing
At the end of the week, convert multiple completed jobs to invoices in one batch operation. Useful for businesses running high volumes of smaller jobs or maintenance rounds.
Recurring Invoice Templates
Set up a recurring template for maintenance contracts, retainers, or regular service rounds. AxiomBlue generates and sends each invoice automatically on your chosen schedule.
Branded PDF Output
Every invoice renders as a professional PDF with your logo, colours, and payment terms. Customise the template on Pro and Enterprise plans using merge fields and layout options.
Full Line Item Control
Add descriptions, quantities, unit prices, discount percentages, and tax codes to each line. Include non-taxable items, GST-inclusive lines, and free-text descriptions on the same invoice.
What happens when an invoice goes overdue?
AxiomBlue handles the chasing for you. Configure your reminder schedule once — before due date, on due date, and at intervals after — and every overdue invoice triggers those reminders automatically. No spreadsheet of outstanding accounts, no manual emails, no awkward phone calls you keep putting off.
Automated Payment Reminders
Set reminders at any interval: 3 days before due, on the due date, 7 days after, 14 days after. Each reminder fires automatically via email, with your business branding and a direct payment link.
Aged Receivables Dashboard
See every outstanding invoice grouped by age: current, 1–30 days overdue, 31–60, 61–90, and 90+ days. Know exactly which customers need attention and how much is at risk of going stale.
Invoice Status Tracking
Every invoice moves through a clear status pipeline: Draft → Awaiting Approval → Sent → Partial → Paid → Overdue → Voided. Filter and report on any status at any time.
Can you track partial payments and credit notes?
Yes — and it handles more complex scenarios than most invoicing tools. Record multiple partial payments against a single invoice across different payment methods: bank transfer on Monday, cash on Friday. The invoice status updates to Partial until it's fully settled, so nothing falls through the cracks.
Payment Recording
Record payments by cash, bank transfer, credit card, cheque, or direct debit. Each payment is logged with date, amount, method, and reference. Full payment history visible on every invoice.
Credit Notes
Issue credit notes for pricing errors, defective goods, goodwill adjustments, returned materials, or cancelled orders. Every credit note is categorised and logged with a full audit trail.
Credit Note Application
Apply a credit note directly to an outstanding invoice to reduce the balance owed. Credit notes can be applied in full or split across multiple invoices, with the allocation recorded against both documents.
Does AxiomBlue invoicing connect to Xero or MYOB?
Yes, on Pro and Enterprise plans. AxiomBlue syncs invoices, payments, customers, and tax codes with both Xero and MYOB AccountRight / Essentials. Invoices raised in AxiomBlue push to your accounting package automatically, and payment status updates flow back so both systems stay in sync — without any manual exports or imports.
This means your bookkeeper or accountant can continue working in the tool they know, while your operations team manages jobs, quoting, and invoicing entirely within AxiomBlue. You get the best of both worlds: a purpose-built field service platform feeding clean, reconciled data directly into your accounting software. Every change is logged in AxiomBlue's modification audit trail — user, timestamp, old value, new value — so there's a complete record of every invoice edit and payment allocation.
Common Questions About Invoicing
Yes. Once a job is marked complete, you can convert it to an invoice with a single click. Every line item — labour, materials, and any additional charges — carries through automatically, so there's no double-entry and no risk of missing a billable item.
Configure your reminder schedule once — for example, 3 days before the due date, on the due date, and 7 days after. AxiomBlue then sends those reminders automatically for every applicable invoice. You're not involved until the payment actually arrives.
Yes. You can raise multiple invoices against the same job at any stage — deposit, progress claim, and final invoice. All invoices are linked to the original job so you can see the complete billing history in one place and know exactly how much has been collected and what remains outstanding.
Customers can pay online by credit or debit card via a secure payment link included in their invoice email. You can also manually record cash, bank transfer, cheque, and direct debit payments against any invoice — so your records stay accurate regardless of how the customer chooses to pay.
Yes. Create a recurring invoice template once, set the frequency — weekly, fortnightly, monthly, or a custom interval — and AxiomBlue generates and sends each invoice automatically on schedule. Particularly useful for maintenance contracts, service level agreements, and retainer arrangements.
Yes, on Pro and Enterprise plans. Upload your logo, choose your preferred layout, set your payment terms text, and use merge fields to pull in customer name, job reference, due date, and other details automatically. Every invoice your customers receive looks polished and on-brand.
Ready to Get Paid Faster?
Join Australian trade businesses using AxiomBlue to invoice faster, chase less, and keep their cash flow healthy. Start your free trial today — no credit card required.
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