Prepare the bill for accepted rooms and the added hallway in AxiomBlue
- Open the AxiomBlue repaint job and check the accepted quote’s surfaces, preparation and finish. Review the approved hallway in Professional Variations and recorded labour/material costs separately.
- For the Professional fixed-price example, use New Claim against the revised $1,800 agreement and check the $500 already invoiced. For time-and-materials work, use Generate Invoice from the completed job and inspect Invoice Preview instead.
- Review the $1,300 remaining example value before GST, outstanding work, payer and previous invoice/payment records. Create, approve and send the checked draft; extra paint or hours do not automatically increase the accepted price.
Use the accepted scope as the billing reference
Check which rooms, surfaces, preparation and finish were included. Retain the approval for colour or product changes where they affect the agreement. A higher material cost or longer preparation time can reduce your contribution without creating a new customer charge.
Resolve the extra area before treating it as revenue
If the client adds a hallway or more repairs, record the scope, price and approval. Check whether the work is completed and due to be billed. Keep outstanding touch-ups or disputed items visible rather than using a general completed status to settle every billing decision.
Reconcile an illustrative room-and-hallway job
Assume the accepted two-room price is $1,500 and the approved added hallway is $300, both excluding GST. Total agreed value is $1,800. If $500 of that value was previously invoiced, the remaining amount is $1,300 before GST. Check the prior invoice and payment separately; do not charge the original deposit twice.
| Illustrative agreed value | Amount excluding GST |
|---|---|
| Accepted two-room scope | $1,500 |
| Approved added hallway | $300 |
| Total agreed value | $1,800 |
| Previously invoiced | $500 |
| Remaining value to invoice | $1,300 |
Review the draft, recipient and balance before sending
Check the agreed price, approved extras, previous invoices, payments and any disputed amount. Verify the payer and required invoice reference. Confirm GST treatment for your registration and supply, and check the ATO requirements for the document. Issuing an invoice and receiving payment are separate events.
AxiomBlue connects quotes, job records and invoicing. Review the job’s billing method and draft rather than assuming every recorded cost is a customer charge. Core invoicing is available on Free within its limits. Professional adds variations and advanced billing processes; online sending and payments need a connection.
Sources: ATO tax invoice requirements
Common questions
Questions about this process
Does using more paint change a fixed-price invoice?
Not automatically. Review whether the extra material belongs to the original scope or an agreed addition. Actual cost and the customer’s agreed price are separate measures.
Put it to work
Your practical checklist
- Find the accepted surface and finish scope.
- Check extra-area approval and completion.
- Retain unresolved work for review.
- Reconcile prior invoices separately from payments.
- Review the final draft with the right client reference.
See the records in Axiom Blue
Try the workflow with a familiar job.
Features and usage limits vary by plan. Review the tools relevant to your process before choosing your setup.