Job Allocation Software · Built in Australia
Job allocation software that puts the right person on every job
Every morning, someone in your business solves the same puzzle: five jobs, four people, one ute in for a service. AxiomBlue puts the whole puzzle on one shared calendar — drag a job onto a person or crew and it's allocated, with the full job on their phone before they've finished their coffee. No group-chat roulette, no double-booking, no 7am phone tennis.
From $29 AUD/seat/month · free plan with no time limit · No credit card · Australian-made
Quick answerJob allocation software decides and records who does which job: it shows every crew member's day on one shared calendar, lets the office assign work by dragging a job onto a person, crew, or subbie, and puts the full job details on that person's phone in real time. AxiomBlue is job allocation software built in Australia for trade and field-service businesses, from $29 AUD per seat per month with a free plan that has no time limit.
AxiomBlue job allocation software — key facts
| Key fact | AxiomBlue |
|---|---|
| Price | $29 AUD per seat per month (Basic) · $59 (Professional) |
| Free plan | No time limit, no credit card |
| Platform | Native iPhone & Android apps + the full platform in any web browser |
| GST | Applied automatically on quotes and invoices |
| Accounting sync | Two-way Xero sync; MYOB supported |
| Best for | Australian businesses dispatching crews, individuals, and subbies across changing daily schedules |
| Standout capability | Drag-and-drop allocation that lands the full job on the assignee's phone in real time |
Allocation by group chat is how good crews end up at the wrong house
Most trade businesses don't have an allocation system; they have an allocation ritual — a whiteboard, a group text, and one person's memory. It mostly works, and when it doesn't:
- Two jobs land on the same person because the whiteboard and the group chat disagreed.
- The apprentice gets sent to a job that needed your licensed tech — and has to ring for backup.
- A reshuffle at 6:50am reaches three of the four people it affected.
- The subbie turns up with no scope, no gate code, and your mobile number as documentation.
Every one of those is the same failure: the allocation lived in a channel the field can't reliably see. The decision was fine; the delivery of the decision failed. And the cost isn't just the stuff-up itself — it's that whoever does the allocating spends the first ninety minutes of every day re-confirming decisions they already made.
AxiomBlue makes the allocation and its delivery the same act — drag the job onto the person, and the person has the job.
What is job allocation software?
Job allocation software decides and records who does which job. It shows every crew member's committed day side by side, lets the office assign jobs by dragging them onto a person, crew, or subcontractor, and delivers the full job — address, scope, notes, photos, history — to that person's phone. The allocation, the notification, and the job details stop being three separate steps in three separate tools.
AxiomBlue treats allocation as part of the job's one connected record: the job you allocate is the same record that was quoted, the one your crew will clock onto with GPS, and the one that becomes the invoice. That's the difference between allocation software and a shared calendar — a calendar entry knows a time and a name; an allocated AxiomBlue job knows everything, and keeps knowing it as the job runs.
How does job allocation software work?
Allocation in AxiomBlue is one motion, repeated: see the day, drag the job, and the field is up to date. Here's the loop:
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See everyone's day on one calendar
Every crew member and crew, side by side, with their committed jobs visible. Who's free Thursday arvo, who's already stacked, who's on leave — answered by looking, not by asking.
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Drag the job onto the right person
Assign to an individual, a crew, or a subbie in one drag. Because you're dropping the job onto their visible day, double-booking becomes something you'd have to do on purpose.
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The full job lands on their phone
Not a calendar stub — the whole record: site address, scope from the quote, notes, gate codes, photos and history from previous visits. Nobody rings the office to ask what the job actually is.
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Reshuffles reach everyone, instantly
Sick call at 6:30, urgent call-out at 10 — drag jobs around and every affected person's schedule updates in real time on their phone. One version of the day, always the current one.
How do I make sure the right person gets the job, not just any person?
By making the things that make someone "right" visible at the moment you allocate. Availability is the first one: AxiomBlue shows each person's actual committed day, so you're choosing between people who can genuinely take the work, not discovering a clash at 7am. Workload is the second: when one tech's column is stacked and another's is light, the calendar shows you the imbalance before it becomes overtime on one ute and idle hours on another.
The third is context. Because the full job record travels with the allocation, you can see what the job actually involves before deciding who wears it — the quote's scope, the site history, the photos from last visit. The call-out that says "power out, again" goes to the tech who was there last time, because their name is on the record. And once the job's allocated, the loop closes: their GPS-backed clock-on confirms the plan met reality, which is where job tracking takes over.
What happens when an urgent call-out lands mid-morning?
You drag it in. That's the whole procedure. The call-out becomes a job, you drop it into the least-disrupted slot on the calendar, and the assigned person sees it on their phone with the address and notes attached — while everyone whose afternoon just shifted sees their updated day too. What used to be four phone calls and a prayer is one drag and done.
The quiet win is what doesn't happen: the job that got bumped to make room doesn't fall off a whiteboard into oblivion. It's still on the calendar, unassigned or moved, visibly demanding a new slot. Urgent work stops silently costing you scheduled work — which is the hidden tax most businesses pay on every emergency.
Is job allocation different from job scheduling?
They're two halves of one decision: scheduling is when the job happens, allocation is who does it — and software that splits them makes you enter every job twice. In AxiomBlue they're the same drag: dropping a job onto Tuesday-on-Dave's-column sets the day and the person in one motion, and moving it re-decides both.
If your pain is mostly the calendar — recurring runs, multi-day jobs, seeing the week — start with the job scheduling software guide. If it's specifically juggling multiple crews, the crew scheduling software guide goes deeper on that. This page's concern — the right person, reliably informed — is the piece group chats and paper calendars fail at hardest.
Group chat & whiteboard, shared calendar, or allocation software?
| Group chat & whiteboard | AxiomBlue Built for trade businesses | Generic shared calendar | |
|---|---|---|---|
| See everyone's availability | ✗ In one person's head | ✓ Every person's day, side by side | ~ If everyone maintains their calendar |
| Double-booking protection | ✗ Found out at 7am | ✓ Conflicts visible as you drag | ~ Overlaps shown, jobs not understood |
| What the assignee receives | ✗ A text with an address | ✓ Full job: scope, notes, photos, history | ✗ A time slot and a title |
| Mid-day reshuffles | ✗ Ring everyone affected | ✓ Drag once, every phone updates | ~ Updates, but nobody's watching it |
| Subbies included | ✗ Separate email chain | ✓ Allocated on the same calendar | ~ Only if they share calendars |
| Connects to quote & invoice | ✗ Different universe | ✓ Same record, quote to paid | ✗ No concept of either |
What does job allocation software cost in Australia?
AxiomBlue costs $29 AUD per seat per month on the Basic plan, or $59 on Professional — and allocation isn't sold separately: it comes with the shared calendar, quoting, job tracking, and invoicing, because allocating a job is only useful if the job itself lives somewhere. There's a free plan with no time limit and no credit card required.
Price it against the ritual it replaces. If the person who does your allocating spends an hour a day building the schedule and another half-hour re-communicating it, that's most of a working day every week spent moving names next to jobs — before counting a single wrong-house morning. Plans and inclusions are on the pricing page.
Is there a job allocation app for my phone?
Yes — AxiomBlue has free native apps for iPhone and Android, on the App Store and Google Play, and allocation works both directions on your phone. You can build or reshuffle the whole day from the ute; your crew opens the app and sees their allocated jobs in order, updated in real time. The full platform also runs in any phone browser, so the same is true before anyone has installed anything.
Because the browser covers the full platform, subbies and casuals are painless to include: invite them, text them the link, and they're seeing their allocated jobs the same morning — nobody is forced through an app install just to see their day. The full field experience is covered in the job management app guide.
Job Allocation Software — Common Questions
Job allocation software decides and records who does which job — it shows every crew member's day on one shared calendar, lets you assign jobs by dragging them onto a person or crew, and puts the full job details on that person's phone. AxiomBlue is job allocation software built in Australia for trade and field-service businesses.
Because every assignment lives on one shared calendar, you can see each person's existing jobs before you give them another one. In AxiomBlue you drag a job onto a crew member and their day is visibly full or free — there's no second whiteboard or group chat where a conflicting booking can hide.
Each crew member opens AxiomBlue on their phone — the free iPhone or Android app, or any browser — and sees their allocated jobs in order, with address, notes, photos, and history included. When you assign or reshuffle a job, their view updates in real time, so the schedule on their phone is always the current one.
Yes — AxiomBlue lets you allocate jobs to crews, individual staff, or subbies, on the same shared calendar. Everyone assigned to the job sees the same job record, so subcontractors get the address, scope, and notes without a separate email chain.
Yes — free native apps for iPhone and Android, on the App Store and Google Play, and the full platform also runs in any phone browser. You can allocate and reshuffle jobs from your phone, and your crew sees their updated day on theirs — whether they've installed the app or just opened a link.
Yes. Allocation is one part of the AxiomBlue platform — the same job you allocate carries its quote and becomes its invoice, with GST applied correctly and two-way Xero sync (MYOB is supported too), so nothing is re-keyed between systems.
AxiomBlue costs $29 AUD per seat per month on the Basic plan or $59 on Professional, with job allocation, scheduling, quoting, tracking, and invoicing all included. There is a free plan with no time limit, and no credit card is required to start.
Most businesses are allocating real jobs the same day. Add your team, create or import your jobs, and drag them onto the calendar — the crew picks up their day from a link or the free iPhone and Android apps.
Tomorrow's puzzle, solved tonight.
Five minutes of drag-and-drop this evening, and every person on your team wakes up knowing exactly where they're going and why. That's the whole pitch.
No credit card · Free plan, no time limit · Built in Australia