Recurring Contracts. Work Orders. Multi-Site Crews.
Software Built for Strata Maintenance Contractors
Run contracted maintenance across dozens of owners corporations, keep every strata manager's work orders on track, quote variations with photo evidence, and invoice each building cleanly at month end. AxiomBlue keeps the whole operation in one platform.
Quick answerAxiomBlue is job management software for Australian strata and body-corporate maintenance contractors. It handles recurring contracted maintenance, work orders from strata managers, multi-site crew scheduling, variation quotes with digital approval, compliance documentation, and consolidated per-owners-corporation invoicing, from $29 per seat per month.
Strata maintenance is a volume business with a reporting problem. Every building has a contracted schedule that must demonstrably happen. Every strata manager sends work orders that must be tracked to completion with evidence. Every extra beyond the contract needs an approved variation before the invoice lands, because an owners corporation won't pay for work its committee never signed off.
AxiomBlue is built for exactly this shape of business. Recurring contracted jobs generate themselves per building. Work orders are logged against the owners corporation and the managing agent with the reference number attached. Crews are scheduled across sites from one calendar. Variations are quoted, photographed, and approved digitally. And at month end, each owners corporation gets one clean consolidated invoice backed by the job records behind it.
- Recurring contracted maintenance that schedules itself per building
- Work orders tracked per strata manager with reference numbers
- Multi-site scheduling: route crews across nearby buildings efficiently
- Variation quotes with photos, approved digitally before work proceeds
- Consolidated invoicing per owners corporation with evidence attached
How AxiomBlue runs a strata maintenance business
Strata work arrives three ways: the contracted schedule, the strata manager's work orders, and the extras you discover on-site. AxiomBlue handles all three without a whiteboard, a spreadsheet, and a prayer.
Contracted Work Runs Itself
Set up each building's contract once: weekly common-area cleaning, monthly gutter and drain checks, quarterly garden maintenance, annual fire-door inspections. Jobs generate automatically on schedule, and every completed visit is logged against the building: your proof of service when the contract comes up for renewal.
Work Orders Tracked to Completion
Each work order becomes a job with the strata manager's reference number, the building, and the due date. You see every open order per managing agent at a glance. Completion photos and notes flow back with the invoice, giving the manager everything their committee report needs.
Variations Approved Before the Work
Find a rusted balustrade halfway through a repaint? Raise a variation quote against the job with photos attached. The strata manager approves it digitally, the variation is tracked against the original scope, and the approved amount flows onto the invoice. No disputed extras, no unpaid goodwill.
From whiteboard and inbox to a per-building operating system
Most strata contractors run on a whiteboard of buildings, an inbox of work orders, and an end-of-month invoicing scramble. It holds together until you take on the next managing agent's portfolio. AxiomBlue replaces it with a system that scales with the building count.
| Whiteboard, inbox, and spreadsheets | AxiomBlue Built for strata contractors | |
|---|---|---|
| Recurring contracted maintenance | Whiteboard and memory | ✓ Auto-generated per building's contract |
| Work order tracking | Emails flagged in an inbox | ✓ Jobs with reference numbers, filterable by agent |
| Multi-site crew scheduling | Crews criss-crossing the city | ✓ One calendar, routes grouped by area |
| Variation approval | Verbal okay, disputed at invoice time | ✓ Quoted with photos, approved digitally |
| Compliance documentation | Photos and reports scattered | ✓ Attached per job, stored per building |
| Invoicing per owners corporation | Month-end scramble across spreadsheets | ✓ Consolidated invoice per building with job evidence |
What AxiomBlue does for your strata maintenance business
From the contracted schedule to the committee-ready invoice: every part of the strata workflow covered in one platform.
Recurring Job Scheduling
Contracted maintenance generates itself on each building's schedule. Weekly, monthly, quarterly, annual. Set it once and the calendar fills itself. No contracted visit ever quietly skipped.
Multi-Site Client Records
Each owners corporation is a client with its own buildings, contacts, job history, documents, and rates. Crews see the site access notes and history before they arrive. Nothing lives in one supervisor's head.
Multi-Crew, Multi-Building Scheduling
All crews, all buildings, one calendar. Group nearby sites into efficient runs, drop urgent work orders into the gaps, and push updated schedules to crews' phones automatically.
Variation Tracking
Quote out-of-scope work as a variation with photos, get digital approval from the strata manager, and track it against the original job. Approved variations flow straight onto the invoice.
Client Portal for Strata Managers
Strata managers see their quotes, live job statuses, completion photos, and invoices in the portal instead of ringing your office. The contractor who is easiest to report on is the contractor who keeps the portfolio.
Consolidated Invoicing
Invoice each owners corporation for its contracted work, work orders, and approved variations in one clean document, with the job records and photos behind every line. Committee-ready, dispute-proof.
The contractor who reports well keeps the portfolio
Strata managers don't choose maintenance contractors on price alone. They choose the contractor who makes their job easy: the one whose work orders come back completed with photos, whose invoices match approved scopes, and whose paper trail survives an owners corporation AGM where someone asks why the building spent $40,000 on maintenance last year.
AxiomBlue makes you that contractor. Every job carries its work order reference, completion photos, and compliance documents. Every variation was quoted and approved digitally before the work happened. Every invoice reconciles against jobs the strata manager can see in the portal. When the committee questions a line item, the manager answers it in thirty seconds, and remembers which contractor made that possible.
The same records protect you. When an owner claims the common-area cleaning never happens, the visit log says otherwise. When a work order from eight months ago resurfaces in a dispute, the photos are attached to the job. In a business where one managing agent can hand you thirty buildings (or take them away), a documented operation is not admin overhead. It's the moat.
Strata Maintenance Software: Common Questions
Yes. Set up each building's contracted schedule once (weekly common-area cleaning, monthly gutter checks, quarterly garden maintenance) and the jobs generate themselves. Every visit is logged against the building, so you can prove contracted work was done when the strata committee asks.
Log each work order as a job against the building and the managing agent, with the work order number in the reference field. You can see every open work order per strata manager at a glance, and the completion photos and notes go back to them with the invoice. Nothing sits forgotten in an inbox.
Yes. Each owners corporation is a client with its own sites, job history, documents, and invoices. The scheduling calendar shows all crews across all buildings, so you can route Tuesday's team through five nearby properties instead of criss-crossing the city.
When you find work outside the contract scope (a rusted balustrade mid-repaint, a cracked pipe behind the garden bed), raise a variation quote against the job with photos attached. The strata manager approves it digitally before you proceed, and the approved variation flows onto the invoice. No more doing extras on a verbal okay and fighting for payment later.
Yes. The client portal gives strata managers a live view of their quotes, job statuses, and invoices without ringing your office. Completion photos and compliance documents are attached to each job, which is exactly the evidence they need for their committee reports.
AxiomBlue starts at $29 per seat per month with a 14-day free trial and no credit card required. Recurring job scheduling, multi-site client records, variation tracking, the client portal, and consolidated invoicing are all included. See the pricing page for full plan details.
Run Your Strata Maintenance Business From One Platform
Set up your buildings and contracted schedules in an afternoon. Your crews start logging jobs from their phones the same day, and your next month-end invoicing run takes an hour instead of a weekend.
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