GPS Time Tracking
GPS Time Tracking App: Every Hour Lands on the Right Job
One tap clocks your crew onto the job. GPS check-in records where the entry was made. And because the hours attach to the job the moment they're logged, they flow straight to costing, the invoice, and a clean export to your payroll system — no Friday-night timesheet reconstruction.
Quick answerA GPS time tracking app records field hours as they happen: a crew member taps to clock onto a job, and a GPS check-in confirms where the entry was made. AxiomBlue is one such app for Australian trade businesses — hours attach to the exact job for live costing and invoicing, and export cleanly to your payroll system. From $29 AUD per seat per month with a free plan that has no time limit.
Key facts: GPS time tracking in AxiomBlue
The essentials, before the detail. AxiomBlue's GPS time tracking is part of the full job management platform, not a separate subscription.
| Price | $29 AUD per seat/month (Basic) · $59 (Professional) |
| Free plan | No time limit, no credit card required |
| Platform | Native iPhone & Android apps + the full platform in any web browser |
| How time is captured | One-tap clock on/off per job, with GPS check-in |
| Where hours go | Job costing, the invoice, and export to your payroll system |
| GST & accounting | GST automatic; two-way Xero sync; MYOB sync |
| Built for | Australian trade & field-service crews; data hosted in Australia (Sydney) |
What is a GPS time tracking app?
A GPS time tracking app replaces the paper timesheet with hours recorded at the moment they're worked: the crew member taps to clock onto a job from their phone, a GPS check-in records the location of the entry, and the time attaches to that specific job rather than a loose weekly total. The timesheet stops being a Friday reconstruction and becomes a live record.
The difference matters because a paper timesheet is a guess written down later. "Start 8, finish 4" for every day, whether or not that's what happened. The 40 minutes waiting on materials, the early start on the hard job, the afternoon split across two sites — all of it gets rounded off, and rounded hours cost money in both directions: under-billed jobs or under-paid crew.
AxiomBlue is job management software built in Australia for trade and field-service businesses, and its time tracking is wired into the job record itself — the same record that holds the quote, the schedule, the materials, and the photos. That's what makes the hours useful, not just accurate.
How does GPS check-in work on site?
GPS check-in in AxiomBlue takes one tap: the crew member opens their job on their phone, taps to clock on, and the app records the time and the GPS location of the entry against that job. Tapping off at the end closes the entry the same way. No paperwork, no separate timesheet app, no typing.
One tap, from any phone
The free AxiomBlue apps for iPhone and Android put the day on the crew's phones — and the full platform runs in any phone browser too, so nobody has to install anything first. Clocking on is a tap on the job they're standing in front of.
GPS check-in on the entry
The location is recorded at clock-on, so every entry answers two questions at once: when was this hour worked, and where. That's the verifiable record a paper timesheet can never give you.
Corrections, kept honest
Forgot to clock off before the drive home? The crew member or the office fixes the entry in seconds — and every change is kept in the job record's change history, so the record stays honest without being rigid.
How do the hours land on the right job?
In AxiomBlue, hours land on the right job because the clock-on happens from the job: the crew member opens the job they're working and taps start, so the entry is born attached to that job — there's no separate timesheet to allocate afterwards. That single design choice is what kills the two classic timesheet failures: hours that vanish, and hours that get booked to the wrong work.
Once an hour belongs to a job, it starts doing work in three places at once:
- Job costing — the hour rolls into the job's live labour cost, so estimated versus actual profit updates as the work happens, not weeks later.
- The invoice — billable hours flow onto the job's invoice automatically, with GST correct and two-way Xero sync. The extra hour nobody would have remembered on Friday is on the bill.
- The timesheet export — the same hours total up by employee, job, and date, ready to hand to your payroll system.
One captured number feeding three outputs is the whole point. A standalone time-clock app gives you hours in a silo; you still re-key them into costing, invoicing, and payroll — and every re-key is a chance to lose one.
Is GPS time tracking fair on the crew?
Yes — because AxiomBlue records location at the moments that matter for the timesheet, clock-on and clock-off against a job, not continuously through the day. It's a time clock with a location stamp, not a tracker. There's no live breadcrumb trail of where the ute went at lunch.
In practice, crews tend to be the first beneficiaries. The early start actually gets recorded. The hours are theirs to see, entry by entry, rather than a number the office typed up from a crumpled sheet. And when a customer disputes "you were only here two hours", the entry with its GPS check-in settles it in the crew's favour.
The honest way to roll it out is openly: tell the team what's recorded (time and location at clock-on and clock-off, per job), what isn't (everything else), and why (so the hours they work are the hours that get billed and paid). Most objections to GPS tracking are objections to surveillance — and this isn't that.
Can the office see who's clocked on right now?
Yes. Because every clock-on is live against a job, the office can see who is currently on the clock and which job they're on — without ringing around. Did the crew make it to the first call-out? Is anyone still stuck on the tricky one at 4pm? The answer is on screen, not on the phone.
That live view is the operational side-benefit of capturing time properly. The primary payoff is still the money: accurate labour on the costing, complete hours on the invoice, and a clean export at the end of the pay period. But knowing where the day is up to, at a glance, is the part office staff notice first.
How do tracked hours get to my payroll system?
AxiomBlue exports timesheet hours by employee, job, and date for any pay period — a clean, already-tallied set of numbers you hand to your payroll system. No collecting sheets, no deciphering handwriting, no adding up columns on a Sunday night.
To be precise about what AxiomBlue does and doesn't do: it does not run payroll — no pay rates, awards, or payslips live in AxiomBlue. What it does is fix the input problem, which is where most payroll pain actually starts. Wages calculated from reconstructed hours are wrong before the payroll software ever sees them. Wages calculated from hours captured on site, per job, with a GPS check-in, start from the truth. Your payroll system does the rest, from numbers you can trust.
What actually changes when you drop paper timesheets?
The change is bigger than neater records: hours captured as they happen are complete and job-linked, which paper reconstructed at week's end can never be. Here's the honest three-way comparison — including where a standalone time-clock app falls short.
| Paper timesheets | AxiomBlue Job-linked GPS time | Standalone time-clock app | |
|---|---|---|---|
| How hours are recorded | ✗ From memory, end of week | ✓ Tap to clock on, GPS check-in | ✓ Tapped as worked |
| Hours tied to a specific job | ✗ Weekly totals, best guess | ✓ Clock-on happens from the job | ~ Manual allocation afterwards |
| Feeds live job costing | ✗ Not connected | ✓ Labour cost updates as it's worked | ✗ Separate system, re-keyed |
| Billable hours reach the invoice | ✗ Whatever's remembered | ✓ Flow on automatically, GST correct | ✗ Re-typed into invoicing |
| Payroll-system input | ✗ Manually tallied | ✓ Clean export by employee, job, date | ✓ Export, but not job-linked |
| Weekly admin | ✗ Hours of chasing paper | ✓ Review and approve | ~ Review, then re-enter elsewhere |
The short version: a standalone tracker fixes accuracy but leaves the silo. Paper fixes nothing. Job-linked capture fixes both — because the hour is recorded once, in the place where costing, invoicing, and the export can all reach it. That's the same one-record principle behind the rest of AxiomBlue's job management platform.
What does a GPS time tracking app cost in Australia?
AxiomBlue costs $29 AUD per seat per month on the Basic plan and $59 AUD per seat per month on Professional, and GPS time tracking is included — not a paid add-on. There is a free plan with no time limit, and no credit card is required to start.
The comparison worth making isn't against other trackers, it's against the status quo. Take a crew of four on billable work. If paper timesheets quietly under-capture 30 minutes per person per day — one round-down, one forgotten early start — that's ten hours a week of work that was done and never recorded. At $90 an hour billable, the leak is worth far more than any software subscription, and that's before counting the office hours spent chasing and typing up sheets every week.
The way to test that claim is on your own numbers: run one crew on the free plan for a fortnight and compare their captured hours against what the old timesheets would have said. The free plan is the business case.
GPS Time Tracking — Common Questions
A GPS time tracking app records work hours as they happen in the field: a crew member taps to clock onto a job from their phone, and a GPS check-in records where the entry was made. The hours attach to that specific job, so timesheets stop being end-of-week guesses. AxiomBlue includes GPS time tracking as part of its job management platform for Australian trade businesses.
No — nothing forces an install. There are free native AxiomBlue apps for iPhone and Android on the App Store and Google Play, with clock on/off and GPS check-in built in, and the full platform also runs in any phone browser — so a new starter can clock on from a link the first morning, and each crew member uses whichever suits.
No. AxiomBlue records location at the moments that matter for the timesheet — clock-on and clock-off against a job — not continuously through the day. It is built to answer "which job was this hour worked on, and where", not to follow people. Staff can see their own entries, and corrections are kept in the change history on the job record.
Because every time entry is attached to a job in AxiomBlue, billable hours flow onto that job's invoice automatically — with GST applied correctly and two-way Xero sync. Nothing is re-keyed and nothing relies on someone remembering the extra 40 minutes; the invoice is built from the hours that were actually logged.
Yes. AxiomBlue exports timesheet hours by employee, job, and date for any pay period, so the numbers you feed into your payroll system are the hours that were actually worked — captured on site, not reconstructed on Friday. AxiomBlue does not run payroll itself; it hands your payroll system clean, job-linked hours.
Yes. GST is applied correctly on every quote and invoice, and AxiomBlue syncs two-way with Xero (MYOB sync is also available), so invoices, payments, and contacts stay matched without double entry. Tracked hours that become invoice lines carry through with GST handled.
AxiomBlue starts at $29 AUD per seat per month, with GPS time tracking included alongside job management, scheduling, quoting, and invoicing. The Professional plan is $59 AUD per seat per month. There is a free plan with no time limit, and no credit card is required to start.
Most crews are clocking onto real jobs the first morning. Sign up, add your jobs, invite the crew, and text them the link — they can clock on from the phone browser straight away, or grab the free iPhone and Android apps.
Stop Guessing at Timesheets
Every rounded-down hour is work you did and never charged for. Put one crew on GPS time tracking for a fortnight and count the hours that finally make it onto the invoice.
No credit card required • Free plan, no time limit • Cancel anytime