Keep the scrubber and vacuum handover in AxiomBlue’s asset register
- Create the scrubber/vacuum item in AxiomBlue Inventory → Assets on Basic or Professional with manufacturer, model, serial and Location. Put the relevant instructions and service references in Notes so different cleaners can identify the same item.
- Record a reported defect and maintenance result in the asset notes or associated work records, then set Status through your process. Keep consumables used on customer jobs in Materials rather than treating them as equipment-service evidence.
- Use Check Out/Check In where relevant to record custody and return condition. Before the replacement cleaner’s visit, verify the available equipment and tell them how to handle the unresolved issue; software does not assess electrical or mechanical safety.
Separate the machine from the property visit
Record the equipment ID, model and owner or supplier reference. Keep the client’s clean and the machine’s maintenance as different records. Confirm responsibility for customer-owned or hired equipment rather than assuming it belongs to your business.
Retain the instruction and outcome, not just a tick
Use the manufacturer’s directions and your applicable process to set the service or inspection basis. Record what was reported, who performed the work and what evidence supports the result. Avoid reusing one generic interval or repair checklist for every machine.
- Equipment identity and ownership reference
- Operating and service instructions
- Reported issue and date
- Work performed and provider evidence
- Assessed use decision and next owner
Try a service exception before moving the machine
Illustrative case: a scrubber fault is reported after an office visit. Follow the actual withdrawal or repair process and record the unresolved issue. Decide how to deliver the next agreed clean with appropriate equipment and customer arrangements. A complete property clean does not mean the machine is ready for its next use.
Keep the record separate from permission to use the equipment
Use manufacturer instructions and the applicable competent assessment to decide inspection, maintenance and return to service. Follow your process for isolating or withdrawing unsafe equipment; a software status is not a physical control. Check requirements with the relevant state or territory authority where needed.
AxiomBlue Basic and Professional include an asset register with equipment identity, notes, status and custody history. Keep fault and service references in the asset notes or the relevant job and document records, then update the status through your process. Test how the evidence can be found before adopting the setup. Uploads need a paid plan. Do not assume sensor readings, live equipment location or a repair decision is supplied automatically.
Common questions
Questions about this process
Does a completed cleaning checklist establish equipment readiness?
No. The checklist describes the property service. Equipment faults, inspection and maintenance outcomes need their own record and appropriate assessment.
Put it to work
Your practical checklist
- Identify the machine and responsible parties.
- Keep the relevant instructions accessible.
- Record faults and actual service evidence.
- Review equipment availability separately from visit completion.
- Hand over the next action before moving sites.
See the records in Axiom Blue
Try the workflow with a familiar job.
Features and usage limits vary by plan. Review the tools relevant to your process before choosing your setup.