On-Site Invoicing
Invoice the Moment You Finish the Job
AxiomBlue pulls the time, materials, and approved changes together on every job. When the work's done, your invoice is ready. Send it from your phone before you pull out of the driveway.
There's a version of invoicing that costs you money before the customer even sees it. That's the end-of-week batch. By Thursday you've forgotten the extra hour you spent waiting on the sparky. By Friday you're not sure which materials list belongs to which job. You send something close to what you should have invoiced and call it done.
On-site invoicing is the other version. The job's finished. The time's logged. The materials are on the job. AxiomBlue turns that into an invoice in under 2 minutes. You send it while you're standing on the customer's front porch, and they've got it before you're back in the van.
- Send an invoice from your phone before you leave site
- Time, materials, and approved variations are already on the job - no re-keying
- Customer gets an email with the invoice and a pay-now link immediately
- Automated reminders chase the payment so you don't have to
- GST handled automatically, syncs with Xero
How on-site invoicing works in AxiomBlue
The reason most tradies don't invoice on-site isn't laziness. It's that their invoicing tool doesn't know what happened on the job. They'd have to type it all in from memory. AxiomBlue fixes that by keeping the job and the invoice in the same system. When the job's done, the invoice is already built.
Everything Pre-Filled
The job already has the customer, the time logged, the materials used, and any approved variations. Building the invoice is reviewing it - not recreating it from scratch.
Send From Your Phone
Tap to convert the completed job to an invoice. Set the due date. Send. The customer gets it immediately - with a link to pay online right now, while the job is still fresh in their mind.
Automated Follow-Up
If they don't pay by the due date, AxiomBlue sends a reminder. Then another. You set the schedule once and it runs without you. No more manually chasing invoices at 9pm.
Why doing the invoicing later costs you money
Every day between finishing a job and sending the invoice is a day you're running interest-free credit for your customer. And the later you send it, the less accurate it gets. That extra half-hour you spent tracking down a part. The variation the customer agreed to verbally. By the time you sit down to invoice on Friday, those details are fuzzy. You round down to avoid an argument and move on.
That's not an occasional problem - it's a weekly leak. On-site invoicing stops it.
| End-of-week batch invoicing | AxiomBlue on-site invoicing Invoice same day | |
|---|---|---|
| When the invoice goes out | Days after the work | â Same day, on-site |
| Accuracy of line items | From memory, days later | â Captured at the time |
| Variations billed | If you remember them | â Approved variations flow on automatically |
| Time to create the invoice | 15-30 minutes of typing | â Under 2 minutes |
| Payment follow-up | Manual calls and emails | â Automated reminders |
| Average days to payment | Invoice delay + payment terms | â Payment terms only |
What's included in AxiomBlue's on-site invoicing
Invoicing in AxiomBlue isn't just a document generator. It's a full accounts receivable workflow, from the first invoice through to cash collected and reconciled in Xero.
One-Tap Invoice Creation
Convert any completed job to an invoice in one tap. Customer, line items, GST, and due date. Nothing to re-enter because it's already on the job.
Pay-Now Link
Every invoice includes an online payment link. Customers can pay from their phone as soon as they receive it. Getting paid faster starts with making it easy to pay.
Progress and Deposit Invoices
For bigger jobs, invoice in stages. Deposit up front, progress claims as work completes, final invoice at the end. All tracked against the one job record.
Aged Receivables Dashboard
See every outstanding invoice, what it's owed for, and how overdue it is. Know at a glance what's coming in this week and what needs a follow-up call.
Credit Notes
When something changes, issue a credit note cleanly with a full audit trail against the original invoice. No manual adjustments, no accounting headaches.
Xero Sync
Invoices and payments sync two ways with Xero. Your bookkeeper's happy. You're not doing double entry at tax time.
The maths of same-day invoicing
Here's a concrete way to think about it. Say you're running 15 jobs a week, averaging $800 a job. Right now you're invoicing on Fridays with an average 4-day gap between finishing work and sending the invoice. Add 14 days of payment terms on top of that. Your money sits for 18 days after the work's done.
Cut the invoicing gap to same-day and you get paid 4 days earlier on every single job. On $12,000 a week in revenue, you're carrying roughly $2,000 less in outstanding receivables at any given time. That's not a rounding error - that's real working capital you can use.
And that's before accounting for the hours you're not spending on Friday-night invoicing admin. Most tradespeople who switch to on-site invoicing report getting back 2 to 3 hours a week. That's time that was previously unpaid work.
On-Site Invoicing - Common Questions
On-site invoicing means sending the invoice while you're still at the job, before you drive away. In AxiomBlue, the time logged and materials used are already captured on the job record, so the invoice builds itself. You review it, hit send, and the customer gets it before you've left the street.
In AxiomBlue, tap the completed job and select 'Create Invoice'. The customer details, line items, time, and materials are already filled in from the job. Set the due date, review it once, and send. The whole thing takes under 2 minutes from a phone.
Yes. Because the job and the invoice live in the same system, AxiomBlue pulls the customer, the time entries, the materials list, and any approved variations straight into the invoice draft. You're reviewing it, not re-typing it.
Yes. Invoices sent from AxiomBlue include an online payment link. The customer can pay from their phone the moment they receive it. For jobs where customers are standing right there, that's often the fastest way to collect.
Variations raised and approved through AxiomBlue are already sitting on the job record, so they flow onto the invoice automatically. Nothing gets missed because there's nothing to remember. It was captured at the time.
AxiomBlue starts at $29 per seat per month. On-site invoicing is included in every plan, alongside job management, quoting, and scheduling. Every plan comes with a 14-day free trial and no credit card required to start. See the pricing page for plan details.
Send the Invoice Before You Leave
Every job you finish without invoicing on-site is cash sitting in your van instead of your account. Start your free trial and close the gap.
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